Special Events

Special events held on UC campuses often require a permit and the presence of security officers. A special event can be defined as a comedy show, concert, dance, football game, picnic, etc. Special permits are also required for tents and grills.

Key Steps to Hosting a Special Event on Campus:

Step 1 – Contact Conference & Event Services at 513-558-1810 to reserve the room or area in which you want to hold your event. To hold an event in Kresge Auditorium, call 513-558-4186 or use the online reservation system.

Step 2 – Contact Public Safety Special Events at 513-556-4902 for permitting and security needs. At special events, officers enforce the rules and regulations of the University of Cincinnati and as well as state laws. The criteria used to determine if a security presence is needed is outlined in the UC Use of Facilities Policy Manual.

Step 3 – Contact Conference & Event Services for assistance with electrical, grounds, housekeeping, fire safety and equipment needs.

Forms and Helpful Resources:

Tent/Canopy Permit Form

In order to use a tent or canopy on campus, the below form must be submitted at least 10 business days in advance of the event. Public Safety will review the request and notify the requester if there are any deficiencies in the request or if any required permits are needed. The full requirements to use a tent or canopy on campus are outlined in the Use of Facilities Policy Manual. Please note that each tent or canopy erected must have a fire extinguisher mounted in a visible location and must have one or more no-smoking signs posted so they are visible throughout the structure. We recommend reviewing the Policy Manual prior to submitting the form.

If your tent or canopy is 400 square feet or larger, you must additionally apply for a permit through the Ohio Department of Commerce.