How to request a letter of recommendation: A complete guide
Everything you need to know to make the ask stress-free
Applying to college or internships at The University of Cincinnati (or anywhere, really) can feel like a juggling act — keeping up with deadlines, writing essays, filling out forms, and oh yes, asking for letters of recommendation.
Sure, asking someone to vouch for you can seem awkward, but here’s the truth: People like your teachers, mentors and advisers expect you to ask, and most of the time, they’ll be honored that you did. The trick is knowing how to request a letter of recommendation the right way.
Let’s walk through how to make it happen.
Why letters of recommendation matter
Think of a letter of recommendation as your hype squad in written form. It’s someone credible (a teacher, coach, mentor or boss) vouching for your skills, character and potential. Admissions committees and hiring managers love these because they offer a perspective beyond your grades or resume.
Before you start stressing, here are our top tips for asking for a recommendation.
Step 1: Who to ask for a letter of recommendation
The first rule of the recommendation club? Pick someone who actually knows you.
Sure, asking the principal might sound impressive, but if they only know you as “that kid who eats lunch in the library,” the letter won’t carry much weight. A strong, detailed recommendation from someone who’s worked closely with you will always beat a generic “they were in my class” note.
When deciding who to ask, ask yourself:
- Who has seen my growth or work ethic up close?
- Who can speak to my character, not just my grades?
- Who would be genuinely excited to write this?
Pro tip: You can ask more than one person, but check the application requirements first. For example, a math teacher might highlight your problem-solving skills, while a volunteer supervisor talks about your leadership. Together, they create a fuller picture of who you are.
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Step 2: When to ask for a letter of recommendation
The golden rule of recommendation letter etiquette? Ask early.
A rushed, last-minute request can make it tough for your recommender to write something strong and detailed. Instead, aim to ask four to six weeks before the deadline. This gives them enough space to reflect, draft, and polish without feeling pressured.
Pro tip: If you’re applying to UC, take note of important admissions deadlines early and plan backward so your request doesn’t sneak up on anyone.
Step 3: How to ask for a letter of recommendation
Wondering how to ask for a recommendation? Keep it simple, respectful and specific. If you can, ask in person; teachers and mentors will really appreciate the personal touch.
Sample language for letter of recommendation request
Hi, [Name]. I’ve really valued your [class/mentorship/job guidance], and I was wondering if you’d be willing to write me a letter of recommendation for [college/program/internship]. I think you could speak to my [specific skill or trait], and the deadline is [date]. Would you feel comfortable doing this?
Can’t ask in person? No problem. Email works too, just keep your tone warm and professional, and include a quick refresher about your work or accomplishments to make it easier for them.
Sample letter of recommendation request email
Subject: Letter of Recommendation Request
Dear [Name],
I hope you’re doing well!
I’m applying to [University of Cincinnati/other program/internship/etc] and was wondering if you’d be willing to write me a recommendation letter. I’ve really appreciated your [class/guidance/mentorship], and I think you could speak to my [specific skill/trait]. The deadline is [date], and I’d be happy to provide my resume and any details you might need.
Thank you so much for considering this. I really value your support,
[Your Name]
Step 4: What to include in your letter of recommendation request
Want a glowing letter? Make it easy for your recommender. Don’t just drop the request and disappear. Instead, help them help you and send over:
- A copy of your resume or brag sheet (clubs, jobs, projects, volunteer work)
- A list of programs, schools or jobs you’re applying to (with deadlines)
- Any specific qualities you’d love them to highlight (i.e., teamwork or creativity)
This isn’t about telling them what to write; it’s about giving them context so they can make your letter shine.
Step 5: How to follow up on a letter of recommendation ask
Life gets busy, and sometimes letters slip down the to-do list. About two weeks before the deadline, it’s fine to send a gentle reminder. Something like:
“Hi [Name],
I just wanted to check in to see if you need any additional info from me for the recommendation letter. The deadline is coming up on [date], and I appreciate your help so much!”
Step 6: Don’t forget to thank your recommender
Seriously, this part matters. A personal handwritten thank-you note or even just a thoughtful email shows you respect the time and effort they put into helping you.
If you end up getting accepted to UC or landing the job, share the news with them. They’ll love celebrating with you.
Note for UC applicants
Letters of recommendation are optional when applying to the University of Cincinnati. However, knowing how to request one is still valuable for scholarships, internships and opportunities beyond UC.
Students can choose to submit the Common App Counselor Recommendation or any other Recommendation Letter (such as from a teacher, coach, etc.) via the Common App.
Final thoughts: Quick letter of recommendation recap
Getting comfortable with requesting letters now is a smart move; you’ll use this skill again for scholarships, grad school and future jobs.
The key takeaways?
- Pick someone who knows you well.
- Ask early (like, weeks early).
- Be polite, specific, and provide helpful info.
- Follow up, and always say thank you.
Try to get comfortable with this process now, because you’ll use it again for scholarships, grad school and beyond. The more prepared you are, the easier it gets not just for you, but for those recommending you, too.
Bonus: It’s a great way to strengthen relationships with the adults who are already cheering for your success. And hey — if you can handle this step of college prep, you’re already off to a strong start at UC.
Ready to begin your Bearcats journey? Start your UC application today.