PowerPoint Checklist

Tutorials

File Setup

  • The document file name does not contain spaces and/or special characters.
  • The document file name is concise, (around 20-30 characters), and makes the contents of the file clear.
  • The document properties for Title, Author, Subject (AKA Description), Keywords, Language, and Copyright Status have been completed.
  • Your document language is set to the primary language of your presentation.
  • Track changes have been accepted or rejected and turned off.
  • Comments have been removed and turned off.

Slide Layout

  • All slides have true titles that are unique.
  • The PowerPoint slide templates were used to create slide layouts.
  • Text is contained in the same text box when it is in the same location and serving the same function (not divided into multiple text boxes.). 

Text

  • The document uses recommended fonts (i.e., widely available and easy to read fonts like Open Sans, Gentium Book, Times New Roman, Verdana, Arial, Tahoma, Helvetica, or Calibri), and does not use script and other decorative fonts.
  • Title text is formatted as a title.
  • Lists have been created using Bullets and Numbering.
  • Columns have been created using the Columns tool.
  • The content is clear and concise.
  • meaningful link text that tell users where the link goes (i.e., avoid generic phrases like "click here").
  • The color contrast ratio between foreground text and background color is sufficient. (Microsoft Accessibility Checker should check for contrast between text and background. You can also use the color contrast analyzer or another tool.)
  • Any vital information in the headers or footers has been duplicated in the main body of the slide.

Images

  • All images, grouped images, and non-text elements that convey information have meaningful alternative text descriptions.
  • Complex images (i.e., charts and graphs) have descriptive text near the image (such as a caption or long description).
  • The document does not contain images of text whenever possible (text within images disappear when images are not available). If images of text are used to convey information, that text is present in alternative text or in a nearby description.
  • If color is used to emphasize important text, you have also used an alternative to color to convey information.
  • If sensory information (e.g., shape, size, color, visual location, orientation, sound, etc.) is used to convey information, you have provided an alternative method to convey that information.

Tables

Multimedia

  • Videos or animations have synchronized captioning for audio content.
  • Animations have a text equivalent.
  • Audio recordings have a text equivalent, such as a transcript.

Reading Order

  • All slides have a correct logical reading order that follows the flow of information on the slide.
  • All decorative objects have been labelled as such and are not check marked in the reading order pane.
  • Objects with alt text have the alt text visible after the object name.
  • All slide titles are correctly labeled “Title” in the reading order.
  • The arrangement of the reading order does not impede the visual presentation of information on the slide.

Accessibility Check